Terms and Conditions
AVAILABILITY
The Marcus Lindsey Sanctuary is available for rental seven days a week by reservation on a first-come, first-served basis for the following days and times:
— Sunday – Thursday, 8:00 AM – 10:00 PM
— Friday and Saturday, 8:00 AM – 11:00 PM
HOLDS
Rental space may be put on a five-day hold without deposit (limited to one date). If confirmation and/or deposit is not received within five days, the hold will be released. Note: The Marcus Lindsey reserves the right to release hold (after five days) with or without notice.
RESERVATION DEPOSIT AND PAYMENT
A reservation deposit in the amount of 50% of the total rental fee is due on signing of the rental agreement. Balance is due 60 days prior to the event. The Marcus Lindsey books events up to 24 months in advance. Prices are subject to change without notice prior to the execution of the contract. Inquire about non-profit pricing, available only on weekdays and with Federal tax-exemption certificate. Discounted rental fees must be paid by check.
SECURITY DEPOSIT
In addition to the reservation deposit, a security deposit of $500 is required to reserve an event date. Please note: This is not a “held” deposit — the client’s security deposit check will be deposited. Refund of the security deposit is subject to successful final inspection of the property at the conclusion of the event at the agreed-upon time.
PAYMENTS
The Marcus Lindsey accepts cash, checks and, credit card payments via Paypal (you must have an email address but you do not have to have a Paypal account).
NON-PROFIT
15% discount available on all venue rentals to 501(c) organizations with a charitable purpose, Monday through Thursday. Proof of tax-exempt status is required at the time of booking.
CATERERS AND BAR SERVICES
The Marcus Lindsey’s list of approved caterers are among the best in Louisville and are available to assist you with food, beverage, and wait-staff service, as well as tables, chairs, linens, tents, and other items you might need to make your event complete. We have all insurance policies and catering agreements on file. However, in keeping with the Marcus Lindsey’s catering policies, outside caterers are permitted upon approval and upon signing our caterers’ agreement. Outside caterers must be licensed and insured, and client is responsible for assuring that these vendors provide the Marcus Lindsey with the typical certificate of liability insurance and health department permit within fourteen days of the event. If Client does not provide the needed insurance policies fourteen days prior to the event, Client will be considered in breach of the Agreement creating an automatic Client cancellation. Should the Client be in breach of the Agreement fourteen days prior to the event, Client forfeits the non-refundable down payment. If the event is cancelled under the aforementioned provision, The Marcus Lindsey will be held harmless in all ways for any expense incurred by the Client. Your event may not take place without this insurance policy, however, caterers and bartenders are very accustomed to this request from their clients. The policy may be mailed, faxed or emailed to the Marcus Lindsey. See further information under “Insurance” below.
INSURANCE
All renters of our facilities or their caterers / bar services are required to furnish a Certificate of Liability Insurance naming the appropriate rental entities (see below) as additional insured for the event. For individual renters, the amount of Liability Insurance must be at least $300,000; and for businesses, the amount must be at least $1,000,000. Liability policies must be received no later than fourteen days prior to the event and may be mailed to: The Marcus Lindsey, 801 E Main Street, Suite 101, Louisville, KY 40206. Additional insured entities: Sanctuary and Sacristy: The Marcus Lindsey, LLC; Anglo-American Development, LLC. The Gardens: The Marcus Lindsey, LLC; Anglo-American Development, LLC; and Susan Pullen-Swope. ALL policies: Creation Gardens, LLC.
DECORATING
Premises must be left in a neat and orderly condition, free of debris or display refuge immediately following the conclusion of the event. Additional charges or withholding of security deposit refund will be incurred for the necessity of the Marcus Lindsey to remove any materials at the close of any event. Nothing may be attached to the stationary walls, floors, windows, doors, sprinklers, or ceiling with nails, staples, tape, or any other substance. Rose petals may be used for weddings.
The following are not permitted inside the buildings, on the property or in the Gardens: helium balloons, confetti, bubbles, glitter, adhesive-backed decals, rice, birdseed, fog- or smoke-generating machines, or plant-bed material. Lighting devices using open flames such as lanterns, candles, torches, and tiki or oil lamps are not permitted inside the buildings. Any signs / banners or other items hung on walls, windows, ceiling, or sprinklers (certain banners may be affixed to the steel cabling upon approval and under supervision of the Marcus Lindsey). Use of tape, nails, putty, staples, or tacks. Flammable materials such as sparklers, straw and hay, aerosol cans such as spray glue, spray paint, silly string, etc.
CLEAN-UP AND SET-UP
All clean-up and set-up must be provided by the event caterer. All decor and rentals are to be removed from the premises immediately following each event. The Marcus Lindsey is not responsible for items left after events. All Marcus Lindsey-owned tables and chairs must be removed and placed back into storage. All trash must be either removed from the premises or placed in the garbage receptacles behind the Sacristy by either you or your caterer immediately following the event. Your security deposit will be applied towards whatever costs are associated with proper clean up. This applies to all spaces, including the Gardens. Clients must also remove hangers, dress bags, boxes, etc. Clients may not move the furniture or the piano without the explicit permission of a Marcus Lindsey staff member. An additional $250 damage fee may be assessed in situations where this stipulation is ignored.
TABLES AND CHAIRS
The Marcus Lindsey offers at no cost to clients the use of 200 folding wooden chairs with padded seating; 25 60″ tables, which seat 8–10; nine 30″ bistro / cocktail tables with choice of 30″ or 42″ poles; and four 30″x72″ wood banquets tables. All tables and chairs must be set up and taken down by the client or the client’s contracted catering or event staff. Chairs and tables may not be used in the rain.
PIANO
We are pleased to offer our clients the use of our state of the art, Roland Digital Grand Piano at no cost. While the piano is easily moved, it must be done so with the explicit permission, and under the direct supervision, of a Marcus Lindsey staff member. Failure to comply with this request may result in the $500 damage deposit not being returned.
ALCOHOL
The Marcus Lindsey permits full beverage alcohol service through licensed caterer or bartender services, subject to the Marcus Lindsey’s approval and on presentation of a copy of the typical vendor’s liability policy listing the Marcus Lindsey, LLC and other applicable entities as additional loss payee. Alcoholic beverages may not be taken outside of buildings or gardens. All local, state, and Federal laws must be followed with regard to alcohol and its consumption.
THE SACRISTY
Daytime use of the Sacristy is included with any wedding package (bridal party only). Overnight stays are at an additional charge with a check-out time of noon. Check-in time for Sacristy rental outside of weddings is 3:00 PM. The Sacristy also has day and evening rates for special events.
MUSIC
Bands and DJs are permitted inside The Marcus Lindsey sanctuary. The Marcus Lindsey must approve any music outside the Sanctuary in writing. Please remember that the Marcus Lindsey is a historic property located adjacent to a residential neighborhood and reserves the right to monitor and lower the volume of music during the entire event.
All outside music will stop at 10:00 PM on Fridays and Saturdays; 9:00 PM Mondays through Thursdays. There are no exceptions to this rule.
SITE MANAGER
A representative of the Marcus Lindsey is always available and will be on site for your event.
SECURITY
Marcus Lindsey security personnel are required at the discretion of staff. Security personnel will protect the Marcus Lindsey’s property, monitor parking and music volume, and assist in enforcing the Marcus Lindsey’s alcoholic beverage policy.
NO SMOKING
No smoking is permitted inside the Sanctuary or in the Gardens, and is generally discouraged around the property. However, guests may smoke outside utilizing the available disposal receptacles. Clean-up of smoking materials outside of the disposal receptacles is the responsibility of the client.
PARKING
Please notify the event director of your intent to utilize valet parking services. We will arrange for these services with our preferred valet, who carries proper insurance. While street parking is generous in the neighborhood, all events with over 100 guests are strongly encourage to utilize valet parking services to ensure the highest quality experience.
PHOTO SHOOTS
Photo shoots at the Marcus Lindsey outside of scheduled events are available in one-hour increments at an hourly rate for bridal, pregnancy, graduation, anniversary, etc. They may be booked no more than three weeks prior and are subject to space availability. These are generally most readily available Monday through Thursday during business hours; however, other days and times may be available.
COPYRIGHT
The Marcus Lindsey reserves the right to use images of your event and / or guests for marketing purposes only.
CANCELLATIONS
Deposits are non-refundable; however, should your event be cancelled at least 60 days prior to event date, your deposit will be applied for up to one year from the date of cancellation, based on availability.
RATES
The Marcus Lindsey reserves the right to raise rental fees on holidays and days of our discretion (examples: Derby Day and Derby Eve, New Year’s Eve, etc.).