Terms and Conditions
Thank you for three years of business! As of June 28, 2015, the Marcus Lindsey will no longer be booking events. Please see our homepage for further information.
The Marcus Lindsey Sanctuary is available for rental seven days a week by reservation on a first-come, first-served basis for the following days and times, in ten hour segments (additional hours at additional fee, as available):
— Sunday – Thursday, 8:00 AM – 11:00 PM
— Friday and Saturday, 8:00 AM – 11:00 PM
Rental space may be put on a five-day hold without deposit (limited to one date). If confirmation and/or deposit is not received within five days, the hold will be released. Note: The Marcus Lindsey reserves the right to release hold (after five days) with or without notice.
RESERVATION DEPOSIT AND PAYMENT
A reservation deposit in the amount of 50% of the total rental fee is due on signing of the rental agreement. Balance is due 60 days prior to the event. Prices are subject to change without notice prior to the execution of the contract.
In addition to the reservation deposit, a damage deposit of $250 is required to reserve an event date. Please note: This is not a “held” deposit — the client’s damage deposit check will be deposited. Refund of the damage deposit is subject to successful final inspection of the property at the conclusion of the event at the agreed-upon time.
The Marcus Lindsey accepts cash, checks and, credit card payments via Paypal (you must have an email address but you do not have to have a Paypal account).
15% discount available on all venue rentals to 501(c) organizations with a charitable purpose, Monday through Thursday. Proof of tax-exempt status is required at the time of booking.
CATERERS AND BAR SERVICES
The Marcus Lindsey’s list of approved caterers are among the best in Louisville and are available to assist you with food, beverage, and wait-staff service, as well as tables, chairs, linens, tents, and other items you might need to make your event complete.
ALL renters are required to have an individual events insurance policy that includes liquor liability, listing the Marcus Lindsey as additional loss payee. We recommend Wedsure or Wedsafe, and have found them the easiest. The website will walk you right through the process in minutes, and forward the documents directly to the Marcus Lindsey. Use email address: firstname.lastname@example.org. Address: 801 E. Main St, Louisville, KY 40206. You may also contact your personal insurance agent for this policy. Must be received no later than fourteen days prior to the event.
All vendors of our facilities (examples: caterers, bakers, DJs, musicians, bands, vocalists, photo-booths, etc) are required to furnish a Certificate of Liability Insurance naming the appropriate rental entities as additional insured for the event. The amount of Liability Insurance must be at least $1,000,000. Liability policies must be received no later than fourteen days prior to the event and may be mailed to: The Marcus Lindsey, Administrative Office, 801 E Main Street, Louisville, KY 40206.
The Marcus Lindsey has on file all liability policies for OUR APPROVED CATERERS ONLY.
Premises must be left in a neat and orderly condition, free of debris or display refuge immediately following the conclusion of the event. Additional charges or withholding of security deposit refund will be incurred for the necessity of the Marcus Lindsey to remove any materials, trash or debris at the close of any event. Nothing may be attached to the stationary walls, floors, windows, doors, sprinklers, garden structures or ceiling with nails, staples, tape, or any other substance. Rose petals may be used for weddings.
The following are not permitted inside the buildings, on the property or in the Gardens: helium balloons, confetti, bubbles, glitter, adhesive-backed decals, rice, birdseed, fog- or smoke-generating machines, or plant-bed material. Lighting devices using open flames such as lanterns, candles, torches, and tiki or oil lamps are not permitted inside the buildings. Any signs / banners or other items hung on walls, windows, ceiling, or sprinklers (certain banners may be affixed to the steel cabling upon approval and under supervision of the Marcus Lindsey staff). Use of tape, nails, putty, staples, or tacks. Flammable materials such as sparklers, straw and hay, aerosol cans such as spray glue, spray paint, silly string, etc.
CLEAN-UP AND SET-UP
All clean-up and set-up must be provided by the event caterer. All decor and rentals are to be removed from the premises immediately following each event. The Marcus Lindsey is not responsible for items left after events. All Marcus Lindsey-owned tables and chairs must be removed and placed back into storage by caterers, or, at an extra fee, by Marcus Lindsey staff. All trash must be either removed from the premises or placed in the garbage receptacles behind the Sacristy by either you or your caterer immediately following the event. Your security deposit will be applied towards whatever costs are associated with proper clean up. This applies to all spaces, including the Gardens. Clients must also remove hangers, dress bags, boxes, etc. Clients may not move the furniture or the piano. Forfeiture of the security deposit and an additional $250 damage fee may be assessed in situations where this stipulation is ignored.
TABLES AND CHAIRS
The Marcus Lindsey offers clients the complementary use of 200 folding wooden chairs with padded seating; 25 60″ tables, which seat 8–10; eight 30″ bistro / cocktail tables with choice of 30″ or 42″ poles; and four 30″x72″ wood banquets tables. All tables and chairs must be set up and taken down by the client or the client’s contracted catering or event staff. Chairs and tables may not be used outside in the rain.
We are pleased to offer our clients the use of our state of the art, Roland Digital Grand Piano at no cost. The piano may not be moved. Failure to comply with this will result in forfeiture of the damage deposit.
The Marcus Lindsey permits full beverage alcohol service through one of our licensed caterer or bartender services. Only a licensed caterer or bartender may pour, serve or distribute alcoholic beverages. Alcoholic beverages may not be taken outside of the properties or onto public sidewalks or thoroughfares. All local, state, and Federal laws must be followed with regard to alcohol and its consumption. The Marcus Lindsey reserves the right to terminate serving of alcoholic beverages, at the discretion of staff, should it determine state of federal laws are violated.
Daytime use of the Sacristy is included with any wedding package (bridal party only). Overnight stays are at an additional charge with a check-out time of noon. Check-in time for Sacristy rental outside of weddings is 3:00 PM. Overnights with wedding package are restricted to only the bridal couple and two additional persons. Failure to adhere to this requirement will mean forfeiture of the security deposit and additional clean up fees.
The Sacristy also has day and evening rates for special events, and overnights for corporate and weekend stays for up to four people.
Bands and DJs are permitted inside The Marcus Lindsey sanctuary. The Marcus Lindsey must approve any music outside the Sanctuary in writing. Please remember that the Marcus Lindsey is a historic property located adjacent to a residential neighborhood and reserves the right to monitor and lower the volume of music during the entire event.
All outside music will stop at 10:00 PM on Fridays and Saturdays; 9:00 PM Mondays through Thursdays. There are no exceptions to this rule.
A representative of the Marcus Lindsey is always available and will be on site or on call for your event.
Marcus Lindsey security personnel may be required at the discretion of staff and at an additional charge. Security personnel will protect the Marcus Lindsey’s property, monitor parking and music volume, and assist in enforcing the Marcus Lindsey’s alcoholic beverage policy.
No smoking is permitted inside the Sanctuary or in the Gardens. However, guests may smoke outside utilizing the available disposal receptacles. Clean-up of smoking materials outside of the disposal receptacles is the responsibility of the client. Failure to comply may result in the damage deposit not being returned.
Please notify the event director of your intent to utilize valet parking services. We will arrange for these services with our preferred valet, who carries proper insurance. While street parking is generous in the neighborhood, all events with over 100 guests are strongly encourage to utilize valet parking services to ensure the highest quality experience.
Photo shoots associated with a booked event, outside of time of event, are available in one-hour sessions, at no charge subject to availability of space and the event director.
Photo shoots at the Marcus Lindsey outside of scheduled events are available in one-hour increments at an hourly rate of $150 for bridal, pregnancy, graduation, anniversary, etc. They may be booked no more than three weeks prior and are subject to space availability. These are generally most readily available Monday through Thursday during business hours; however, other days and times may be available.
The Marcus Lindsey reserves the right to use images of your event and / or guests for marketing purposes only.
Deposits are non-refundable; however, should your event be cancelled at least 60 days prior to event date, your deposit will be applied for up to one year, rescheduling from the date of cancellation, based on availability.
REFUND OF SECURITY DEPOSIT
Upon inspection of property and grounds for damage and clean-up per terms of the contract, the security deposit will be returned within 60 days.
The Marcus Lindsey reserves the right to raise rental fees with no notice and on holidays and days of our discretion, including but not limited to Thunder Over Louisville, Derby Day and Derby Eve, New Year’s Eve, etc.